Personal Data Policy
As Özşen Law Firm, we attach importance to the security of your personal data, which we process as the data controller defined in the Personal Data Protection Law No. 6698 (“ KVKK ”). For this reason, we would like to inform you about the personal data processing activity carried out in accordance with the KVKK and the relevant legislation and the systems adopted for the protection of personal data.
Any information relating to an identified or identifiable natural person is considered as " Personal Data ". Data on race, ethnic origin, political opinion, philosophical belief, religion, sect or other beliefs, disguise and dress, membership of associations, foundations or unions, health, sexual life, criminal convictions and security measures, and biometric and genetic data of individuals are " private qualified personal data .
Processing of personal data, on the other hand, refers to all kinds of operations carried out on the data such as obtaining, recording, storing, preserving, changing, rearranging, explaining, transferring, classifying or preventing the use of personal data.
In this context, with this policy text, it is aimed to enlighten the persons whose personal data are processed, especially our candidates, employees, suppliers, visitors, employees, shareholders and officials of the institutions we cooperate with, and third parties.
1. Scope of the Policy
This policy text contains explanations about the content, categories, usage and processing methods of personal data processed by Özşen Law Firm, storage conditions, rights of personal data owners and measures taken regarding the protection of personal data.
2. Purposes of Processing Personal Data
Özşen Law Firm undertakes to process personal data in accordance with the principles set forth in Article 4 of the KVKK and for the purposes stated below:
a) For our clients and business partners;
Fulfillment of all kinds of attorneyship and consultancy activities and execution of related processes, including judicial proceedings or the processes we represent,
Fulfilling or providing additional/complementary services (external and internal audit, accounting, tax consultancy, IT, translation etc.) for the fulfillment of these activities,
Sharing information notes on various legal developments and giving information
Providing legal training and informing about planned trainings
Ensuring legal and commercial security,
Reporting and statistics, execution of business process,
Realization of transactions related to purchasing, finance and accounting,
Execution of information communication and physical security processes
b) For Employees;
Execution of the recruitment process
Archiving data such as photos from office activities
Making corporate planning,
Transferring personal data to the website for informational purposes
Ensuring order, management, control and harmony in the workplace and the execution of Human Resources policies,
Occupational health and safety, social security, tax, etc. fulfillment of its obligations, fulfillment of notification obligations to relevant/authorized public institutions (Courts, Ministry of Finance, Ministry of Labor and Social Security, Ministry of Internal Affairs, etc.)
3. Processing and Transfer Permission
The processing of personal data in the country and its transfer to third natural and legal persons is possible with the express consent of the data owner. of KVKK. Pursuant to Article 5, personal data if there is no express consent;
If it is expressly provided for by law,
When it is necessary for the protection of the life or bodily integrity of the person himself or someone else, who is unable to express his consent due to actual impossibility or whose consent is not legally valid,
Provided that it is directly related to the establishment or performance of a contract, the processing of the personal data of the parties to the contract is required,
If it is necessary for Özşen Law Firm to fulfill its legal obligations,
When personal data is made public by the data owner,
When necessary for the establishment, exercise or protection of a right,
It can be processed if necessary for the legitimate interests of Özşen Law Office, provided that it does not harm the fundamental rights and freedoms of the person concerned.
The processing and transfer of sensitive personal data is possible with the express consent of the persons concerned. If there is no express consent;
Personal data that are not related to health and sexual life may be processed without seeking the explicit consent of the person concerned, in cases stipulated by the laws.
Personal data related to health and sexual life can only be processed without the explicit consent of the person concerned, for the purposes of protecting public health, preventive medicine, medical diagnosis, treatment and care services, planning and management of health services, by persons who are under the obligation of confidentiality or by authorized institutions and organizations.
If special personal data (religious belief, health data, blood type, union information, etc.) is shared during job applications to Özşen Law Office, the applications will not be evaluated and the said data will be destroyed immediately.
The processing of personal data abroad and its transfer to third natural and legal persons is possible with the explicit consent of the data owner, but if there is no explicit consent, KVKK art. 5/2 and art. It takes place in the presence of one of the conditions in the provisions of 6/3 and the following conditions.
In case of adequate protection as determined and announced by the Personal Data Protection Board (“Board”),
In the absence of sufficient protection, in case the data controllers in Turkey and the relevant foreign country undertake in writing to provide adequate protection and if the Board has permission.
Personal data can also be transferred abroad, with the permission of the Board, only after obtaining the opinion of the relevant public institution or organization, in cases where the interests of the country or the person concerned will be seriously harmed, without prejudice to the provisions of international conventions.
In accordance with Article 36 of the Attorneyship Law, lawyers are obliged to keep secrets. This obligation covers all the information we will learn within the scope of your power of attorney and within the framework of the attorney agreement. In this respect, the personal data obtained, in accordance with the KVKK and relevant legislation, are provided by our relevant units to our lawyers and consultants in line with the above-mentioned purposes, in accordance with the legal obligations arising from the legal legislation such as the Tax Procedure Law, SGK, Labor Law, Occupational Health and Safety Law, Environmental Management Regulation. It can be transferred to public institutions/organizations, to intermediary financial institutions to assess financial risks, to independent audit firms to conduct audit processes, to real estate appraisal firms to carry out mortgage procurement processes, to local/international organizations that we receive support from in our business processes, within the framework of legal bases, legal regulations and your consent.
4. Data Collection Method and Legal Reason
Our Law Office, personal data verbal communication, hand delivery, electronic media and e-mail, fax, telephone, SMS; mail, courier, correspondence made using social media programs, application forms on the website, and cookies. Personal data is processed within the framework of the above-mentioned purposes and legal reasons.
In this context, personal data such as name-surname, e-mail address and telephone number obtained through the website are based on the legal reason for the establishment or performance of the contract; It is processed in order to send a message to Özşen Law Office through the system and to ensure that the necessary evaluations are made.
Personal data obtained from clients, solution partners and employees will be processed to the extent necessary within the scope of legal proceedings, providing consultancy services, establishing a contract, carrying out service procurement procedures or by proxy, based on the legal reason for fully and duly fulfilling their contractual and legal obligations. The data to be processed in relation to the clients will be evaluated within the framework of professional requirements and will not be used outside the scope of the power of attorney agreement. Telephone number and e-mail address, maintaining an effective communication, correspondence address, fulfilling the notification requirements when required by legal obligations, continuing legal proceedings within the scope of the power of attorney with identity information and fulfilling legal obligations, personal data to be indirectly obtained, within the scope of work to be seen as required by the power of attorney agreement. and for ongoing legal proceedings to the extent deemed professionally necessary.
5. Precautions Regarding Accurate and Up-to-Date Storage, Security and Protection of Personal Data
Your personal data obtained for the purposes listed below, in accordance with KVK and relevant legislation, to ensure data security by our Office, to ensure that personal data is kept accurately and up-to-date, to be stored in secure environments and to prevent loss, alteration or unlawful use of personal data, All necessary technical and administrative measures are meticulously taken to ensure the necessary level of security in order to prevent access.
6. Your rights regarding your Personal Data
By applying to Özşen Law Firm as a data owner;
• Learning whether your personal data has been processed, requesting information if your personal data has been processed,
• Learning the purpose of processing your personal data and whether they are used in accordance with the purpose,
• Knowing the third parties to whom your personal data is transferred, at home or abroad,
• To request correction of your personal data if it is incomplete or incorrectly processed and to notify the third parties to whom your personal data has been transferred,
• To request the deletion or destruction of your personal data and to notify the third parties to whom your personal data has been transferred, in case the reasons requiring processing disappear, although it has been processed in accordance with the provisions of the KVKK and other relevant laws,
• Objecting to the emergence of a result against you by analyzing your processed data exclusively through automated systems,
• You have the right to demand the compensation of the damage in case you suffer damage due to unlawful processing of your personal data.
7. Personal Data Controllers Registry
In accordance with the authorization given by the second paragraph of Article 16 of the Law, with the decision of the Personal Data Protection Authority dated 02.04.2018 and numbered 2018/32, lawyers were exempted from the obligation to register in the data protection registry. In this context, our office is not registered in the VERBIS registry.
8. Application and Method
You can reach our office through all communication channels provided for every request you make regarding your personal data. In order to prevent the disclosure of your personal data to unlawful third parties, our office will respond to your requests upon notification to be made to our address via a notary public.